CONSTITUTION
NORWICH GOLF CLUB ASSOCIATION
ARTICLE I
NAME:
Section 1. The name of this organization is the NORWICH GOLF CLUB ASSOCIATION.
ARTICLE II
OBJECT:
Section 1. The object of the Association is to provide golf and entertainment programs for its members, and to promote the welfare of the course. It also provides scholarships to high school seniors going on to college who are members or dependents of the Norwich Golf Club Association members, who have been accepted to an institution of higher learning.
ARTICLE III
MEMBERSHIP:
Section 1. All members shall have equal rights in the Association with respect to voting and holding office.
ARTICLE IV
QUALIFICATIONS FOR MEMBERSHIP:
Section 1. Membership is open to persons who are active members of the Norwich Golf Course, and who can show receipt of membership from the Norwich Golf Course Authority.
ARTICLE V
RIGHTS OF MEMBERS:
Section 1. All members 16 years of age or older, regardless of classification by the Norwich Golf Course Authority, shall have equal rights and privileges in all Association functions.
ARTICLE VI
ORGANIZATION:
Section 1. Government of the Association shall be vested in a Board of Governors composed of nine members.
Section 2. These shall include – the president, vice president, secretary, treasurer, four members elected at-large from the membership, and the past president of the Association.
Section 3. The term of any member of the Board who is absent from three consecutive meetings without excuse satisfactory to the Board shall end automatically if a majority of the Board so votes.
Section 4. The Board of Governors shall have the power to appoint a member to fill any vacancy, which may come about on the Board during their term of office. Such appointments shall terminate at the next membership meeting following the occurrence of the vacancy, however, at that time the members shall elect a Board member to complete the unexpired term of the duly elected member who left the Board.
ARTICLE VII
DUTIES OF OFFICERS:
Section 1. The president shall exercise general supervision over all activities of the Association. He shall preside over all meetings of the Association and of the Board of Governors. He shall appoint all committee chairmen of the Association.
Section 2. The vice president shall act as liaison between the Board of Governors and the Norwich Golf Course Authority and provide reports back to the Board of Governors for review. He shall preside as meetings, which the president fails to attend. If both the president and vice president shall be absent, the members present may select a presiding officer.
Section 3. The secretary shall keep the minutes of all meetings, both of the Association and the Board of Governors. The secretary shall also be responsible for maintaining a list of all Association members, and for maintaining all correspondence of the Association, including, but not limited to communication with both the United States Golf Association and Connecticut Golf Association.
Section 4. The treasurer shall collect all monies owing to the Association and make all payments in settlement of charges against the Association after they have been approved in the manner set by the Board of Governors. He shall keep regular accounts, and submit to the Board, a statement of the financial condition of the Association. At least one week before the Spring meeting he shall post in a conspicuous place in the club house a full report, audited by two members designated by the Board, showing the financial condition of the Association during his term of office. He shall exercise general supervision of the financial affairs of the Association.
ARTICLE VIII
BOARD OF GOVERNORS – ITS POWERS AND DUTIES:
Section 1. In addition to the powers and duties mentioned elsewhere in the Constitution, the Board of Governors shall have power;
1. To adopt policy governing its internal procedure.
2. To set the amounts of all fees and charges incidental to the activities of the Association.
3. To interpret the Constitution and by-laws of the Association. In this connection, their decisions shall be final.
ARTICLE IX
MEETINGS:
Section 1. There shall be a meeting of the Association by the third week of March each year, at such place and hour, as the Board of Governors shall designate. This annual meeting shall hear reports from the Board of Governors, and by all committees on activities of the preceding year, and at which time the Board shall announce the dates of Association activities for the following year, and transact such additional business as comes before it.
Section 2. At Association meetings ten members, in person, shall constitute a quorum. Should no quorum be present when the meeting is call to order the presiding officer shall immediately adjourn the meeting until a later date.
Section 3. There shall be a meeting of the membership on the first week in November for the purpose of electing officers of the Association, and members to serve on the Board of Governors. Election to all offices shall be by secret ballot. The presiding officer shall appoint two tellers to receive and canvass the votes. On completion of the canvass the tellers shall inform the presiding officer of the results. He shall declare the candidates receiving the highest number of votes elected.
Section 4. Through the year the president may call special Association meetings to consider specific business if necessary.
Section 5. The office of president cannot be filled by the same member for more than three consecutive years.
Section 6. The term of office is January 1 through December 31.
ARTICLE X
FISCAL YEAR:
Section 1. The fiscal year of the Association shall begin on January first.
ARTICLE XI
AMENDMENTS TO THE CONSTITUTION:
Section 1. This constitution may be amended at any meeting of the Association. A two-third vote in the affirmative by the members attending the meeting shall be necessary to adopt a proposed change.
Section 2. No proposed amendment shall be voted on unless it shall have been presented to the secretary at least fifteen days before the meeting, and unless the secretary shall have provided a copy of it to each member at least seven days before the meeting.